Dear Colleague,

The New York State Sepsis Care Improvement Initiative is happy to announce the release of the refreshed Adult and Pediatric Data Quality and Quarterly reports on Tableau Webserver. The refreshed reports include 2025 data for Reporting Period 1 (01/01/2025 - 03/31/2025) and any corrections made to the data prior to May 15, 2025.

Portal users can access the refreshed Data Quality and Quarterly Reports on Tableau Server at https://tableau.ipro.org using the login credentials previously sent via email to the Primary Portal User at each hospital.

Instructions for navigating the updated reports can be found in the Tableau User Guide at this link.

If you have any questions, contact us by submitting a Helpdesk ticket.

Thank you,
The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share three announcements:

Q2 2025 Data Submission Reminder

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the New York State Sepsis Data Collection Portal is open July 1, 2025, through August 14, 2025, for submission of adult and pediatric data for Q2 of 2025 (discharge dates 04/01/2025 - 06/30/2025).  Please ensure to submit your data before the August 14, 2025, deadline.

July Sepsis Collaborative Meeting Canceled – 07/02/2025

The New York State Department of Health and IPRO Sepsis Collaborative Meeting on Wednesday, July 2, 2025, is cancelled.

Please save the date for the next Sepsis Collaborative Meeting on Wednesday, August 6, 2025, at 9 am. Meeting details for the August Sepsis Collaborative Meeting will be shared as they become available.

Tableau Reports – 2023 Reports Folder Removal

The New York State Sepsis Care Improvement Initiative would like to notify hospitals that beginning with the next refresh of the Quarterly and Data Quality reports on Tableau, users will no longer be able to access the ‘2023 Reports’ folder. This folder contains reports based on outdated inclusion criteria that includes Severe COVID-19 cases for adults, and COVID-19 and MIS-C cases for pediatric cases.

If you would like to retain copies of these reports for you records prior this update, please reference the instructions for downloading snapshots of the reports in the ‘Tableau Workbook Navigation and Tool Tips’ section of the “Tableau User Guide” found on the Education and Training Materials page of the portal.

Thank you,

The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Department of Health and IPRO Sepsis Collaborative Meeting on Wednesday, June 4, 2025, is cancelled.

Please save the date for the next Sepsis Collaborative Meeting on Wednesday, July 2, 2025, at 9 am. Meeting details for the July Sepsis Collaborative Meeting will be shared as they become available.

Thank you,

The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to notify hospitals that the deadline for submitting corrected data for Calendar Year (CY) 2024 to the sepsis portal is Tuesday, June 17, 2025. After this deadline, there will be no additional opportunities to correct CY 2024 data.

Ahead of the deadline, we ask that portal users review their 2024 data submissions by accessing the Data Quality and Quarterly Reports on Tableau Server at https://tableau.ipro.org. Please reference the Tableau User Guide for more information about accessing and navigating the reports, and review your hospital’s reports to ensure the accuracy of the data presented.

If you have any questions, please contact us by submitting a Helpdesk ticket.

Thank you,

The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

May Sepsis Collaborative Meeting Cancelled:

The New York State Department of Health and IPRO Sepsis Collaborative Meeting on Wednesday, May 7, 2025, is cancelled.

Please save the date for the next Sepsis Collaborative Meeting on Wednesday, June 4, 2025, at 9 am. Meeting details and the Microsoft Teams invitation for the June Sepsis Collaborative Meeting will be shared in mid-May.

Q1 2025 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that data for Q1 of 2025 (discharge dates 01/01/2025 - 03/31/2025) must be submitted to the New York State Sepsis Data Collection Portal by close of business on Thursday, May 15, 2025.

Thank you,

The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

Q1 2025 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the New York State Sepsis Data Collection Portal is open April 1, 2025, through May 15, 2025, for submission of adult and pediatric data for Q1 of 2025 (discharge dates 01/01/2025 - 03/31/2025).  Please ensure to submit your data before the May 15, 2025, deadline.

April Sepsis Collaborative Meeting Cancelled:

The New York State Department of Health and IPRO Sepsis Collaborative Meeting on Wednesday, April 2, 2025, is cancelled.

Please save the date for the next Sepsis Collaborative Meeting on Wednesday, May 7, 2025, at 9 am. Meeting details and the Microsoft Teams invitation for the May Sepsis Collaborative Meeting will be shared in mid-April.

Thank you,

The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is happy to announce the release of the refreshed Adult and Pediatric Data Quality and Quarterly reports on Tableau Webserver. The refreshed reports include 2024 data for Reporting Period 4 (10/01/2024 - 12/31/2024) and any corrections made to the data prior to February 13, 2025.

Portal users can access the refreshed Data Quality and Quarterly Reports on Tableau Server at https://tableau.ipro.org using the login credentials previously sent via email to the Primary Portal User at each hospital.

Instructions for navigating the updated reports can be found in the Tableau User Guide at this link.

If you have any questions, contact us by submitting a Helpdesk ticket.

Thank you,
The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Department of Health and IPRO Sepsis Collaborative Meeting on Wednesday, March 5, 2025, is cancelled.

Please save the date for the next Sepsis Collaborative Meeting on Wednesday, April 2, 2025, at 9 am. Meeting details for the April Sepsis Collaborative Meeting will be shared as they become available.

Thank you,

The New York State Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

Major Revision to 2025 Data Dictionaries Posted:

The New York State Department of Health is pleased to announce the release of the NYS Department of Health Adult and Pediatric Data Dictionaries for Severe Sepsis or Septic Shock, D6.0 and D5.0, respectively. Please note that these Data Dictionaries contain major revisions to the variables and codes from the previous versions.

The major revisions are effective for discharges from 01/01/2025 – 03/31/2025.

Please refer to the Adult D6.0 and the Pediatric D5.0 Change Logs at the beginning of each Data Dictionary for a complete list of updates.

The updated data dictionaries are available for download at the following link: https://ny.sepsis.ipro.org/data_dictionary. 

Q4 Data Submission Reminder:

Data for Q4 of 2024 (discharge dates 10/01/2024 – 12/31/2024) must be submitted to the NYS Sepsis Data Collection Portal by close of business on Thursday, February 13, 2025.

If you have any questions, please submit a helpdesk ticket at https://ny.sepsis.ipro.org/support.

Thank you,

The NYS Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative would like to remind all hospitals to participate in the February Sepsis Collaborative Meeting at 9 am on Wednesday, February 5^th. On the call, we will discuss the results from the ICD-10 Code Capacity Survey and review the major updates to the adult and pediatric Data Dictionaries.

As a reminder, all future Sepsis Collaborative Meetings will be held on Microsoft Teams. If you have any questions regarding accessing the meeting, please submit a Helpdesk ticket.

Please use the following invitation to join us on 02/05/2024:

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 239 102 792 775

Passcode: oh3U9x7U

Dial in by phone

+1 929-229-5821,,740487455# United States, New York City

Find a local number

Phone conference ID: 740 487 455#

Thank you,

The NYS Department of Health Clinical Sepsis Team

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

Q4 2024 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the NYS Sepsis Data Collection Portal is open January 2, 2025 through February 13, 2025, for submission of adult and pediatric data for Q4 of 2024 (discharge dates 10/01/2024 - 12/31/2024).  Please ensure to submit your data before the February 13, 2025, deadline.

Sepsis Collaborative Meeting Microsoft Teams Invitation:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that future monthly Sepsis Collaborative Meetings will be migrating from Webex to Microsoft Teams beginning February 5, 2025. Meetings will continue to be held on the first Wednesday of the month from 9 to 10am.

Microsoft Teams meetings can be accessed via:

• The Microsoft Teams app (desktop or mobile)
• Web browser (e.g., Microsoft Edge, Google Chrome)
• Dialing in using the provided phone number

Please use the following invitation for future Sepsis Collaborative meetings, beginning February 5, 2025:

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 239 102 792 775

Passcode: oh3U9x7U

Dial in by phone

+1 929-229-5821,,740487455# United States, New York City

Find a local number

Phone conference ID: 740 487 455#

Future meeting invitations will also be shared on the Announcements page of the Portal and via email as usual.

If you have any questions, please submit a Helpdesk ticket.

Thank you,

The New York State Department of Health Clinical Sepsis Team