Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to inform users that the Quarterly and Exception reports from 2014-2020 currently available on the Sepsis Portal will be migrating to an internal server on December 3, 2024. After this date, portal users wishing to access these reports must submit a Helpdesk ticket to have these reports sent to their email address.

If you would like to obtain copies of these reports before they are migrated from the Portal, please download them before this date. Active portal users can access these reports under the 'Reports' tab after logging in.

If you have any questions, contact us by submitting a Helpdesk ticket.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 11/14/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

Adult (D5.0.2) and Pediatric (D4.0.2) Data Dictionaries – Minor Revisions:

The New York State Department of Health (NYSDOH) is pleased to announce the release of minor revisions to the NYSDOH Adult and Pediatric Data Dictionaries for Severe Sepsis or Septic Shock, D5.0.2 and D4.0.2, respectively. These revisions include updates to the ICD-10 codes for the Lymphoma Leukemia Multiple Myeloma variable for adult and pediatric patients, and the History of Other Cardiovascular Conditions variable for pediatric patients only. Please refer to the Adult D5.0.2 and the Pediatric D4.0.2 Change Logs at the beginning of each Data Dictionary for a complete description of the updates.

The minor revisions are effective for discharges from 10/01/2024 – 12/31/2024.

The updated data dictionaries and associated documentation are available for download at the following link: https://ny.sepsis.ipro.org/data_dictionary.

ICD-10 Code Capacity Survey:

The survey is related to the ability to store and use ICD-10-CM codes for Sepsis Care Improvement Initiative data reporting was shared via email on Wednesday, November 6^th, 2024. Please complete this survey no later than Friday, November 15^th, 2024.

If you have any questions, please submit a helpdesk ticket at https://ny.sepsis.ipro.org/support.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 11/07/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative would like to remind all hospitals to participate in the November Sepsis Collaborative Meeting at 9 am on November 6^th. On the call, we will review upcoming ICD-10 code and data dictionary updates, provide a reminder about Q3 2024 data submission, and notify hospitals of the upcoming transition of the Sepsis Collaborative meetings to Microsoft Teams.

Agenda:

• Q3 2024 Data Submission Reminder
• Minor Revision of the Data Dictionary
  • ICD-10 Code Update
• Proposed 2025 Data Dictionary Updates
• Microsoft Teams Transition

Please use the following link to join us on 11/06/2024:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

 

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

 

Wednesday, November 6, 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

 

Meeting number: 161 027 1232

Password: diRmsYx8g65

 

Join by phone

+1-855-797-9485 US Toll-free

+1-415-655-0002 US Toll

 

Access code: 161 027 1232

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 11/05/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

10/02/2024 Sepsis Collaborative Meeting:

The New York State Sepsis Care Improvement Initiative would like to remind all hospitals to participate in the October Sepsis Collaborative Meeting at 9 am on October 2^nd. On the call we will review formatting requirements for select variables in the Data Dictionary, in addition to providing reminders about Q3 2024 data submission and the latest report data refresh.

Please use the following link to join us on 10/02/2024:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

 

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

 

Wednesday, October 2, 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

 

Meeting number: 161 027 1232

Password: diRmsYx8g65

 

Join by phone

+1-855-797-9485 US Toll-free

+1-415-655-0002 US Toll

 

Access code: 161 027 1232

Q3 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the NYS Sepsis Data Collection Portal is open October 1, 2024, through November 14, 2024, for submission of adult and pediatric data for Q3 of 2024 (discharge dates 07/01/2024 – 09/30/2024).  Please be sure to submit your data before the November 14, 2024, deadline.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 09/26/2024

 

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is happy to announce the release of the refreshed Adult and Pediatric Data Quality and Quarterly reports on Tableau Webserver. The refreshed reports include 2024 data for Reporting Period 2 (04/01/2024 – 06/30/2024) and any corrections made to the data prior to August 16, 2024.

 

Portal users can access the refreshed Data Quality and Quarterly Reports on Tableau Server at https://tableau.ipro.org using the login credentials previously sent via email to the Primary Portal User at each hospital.

 

Instructions for navigating the updated reports can be found in the Tableau User Guide at this link.

 

If you have any questions, contact us by submitting a Helpdesk ticket.

Thank you,
The NYSDOH Clinical Sepsis Team

Posted on: 09/12/2024

Dear Colleague,

The New York State Department of Health and IPRO Sepsis Collaborative Meeting on Wednesday, September 4, 2024, is cancelled.

Please save the date for the next Sepsis Collaborative Meeting on Wednesday, October 2, 2024, at 9 am. Meeting details for the October Sepsis Collaborative Meeting will be shared as they become available.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 08/29/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share three announcements:

 

August 2024 Coding Collaborative Meeting:

The August Coding Collaborative meeting will be held next Wednesday, August 7, 2024 at 9am. On the call, we will provide a walkthrough of the minor revision of the data dictionary, and provide a P2 2024 data submission reminder.

Please use the following link to join us on 08/07/2024:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

 

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

 

Wednesday, August 7, 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

 

Meeting number: 161 027 1232

Password: diRmsYx8g65

 

Join by phone

+1-855-797-9485 US Toll-free

+1-415-655-0002 US Toll

 

Access code: 161 027 1232

 

Minor Revision to Data Dictionaries:

The New York State Department of Health (NYSDOH) is pleased to announce the release of minor revisions to the NYSDOH Adult and Pediatric Data Dictionaries for Severe Sepsis or Septic Shock, D5.0.1 and D4.0.1, respectively. These revisions include updates to the Notes of Abstraction for the Pregnancy Status During Hospitalization Comorbidity/Risk Factor Variable for adult and pediatric patients. Please refer to the Adult D5.0.1 and the Pediatric D4.0.1 Change Logs at the beginning of each Data Dictionary for a complete description of the updates.

The minor revisions are effective for discharges from 07/01/2024 – 09/30/2024.

The updated data dictionaries and associated documentation are available for download at the following link: https://ny.sepsis.ipro.org/data_dictionary.

Q2 Data Submission Reminder:

Data for Q2 of 2024 (discharge dates 04/01/2024 - 06/30/2024) must be submitted to the NYS Sepsis Data Collection Portal by close of business on Thursday. August 15, 2024.

If you have any questions, please submit a helpdesk ticket at https://ny.sepsis.ipro.org/support.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 08/01/2024

 

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is happy to announce the release of refreshed versions of the Adult and Pediatric Quarterly and Data Quality reports on Tableau Webserver. The refreshed reports include 2024 data for Reporting Period 1 (01/01/2024 – 03/31/2024) and any corrections made to the data prior to May 23, 2024.

Please note that the refreshed Quarterly and Data Quality reports have been updated based on the new inclusion criteria for 2024. As such, all adult cases with Severe COVID-19 only, and all pediatric cases with COVID-19 only or MIS-C only no longer meet the criteria for inclusion in the reports. If you would like to review 2023 data based on the 2023 inclusion criteria (including Severe COVID-19, COVID-19, and MIS-C cases), you can access archived versions of the reports in the “2023 Reports” folder on Tableau.

Portal users can access the updated versions of the Data Quality and Quarterly Reports on Tableau Server at https://tableau.ipro.org using the login credentials previously sent via email to the Primary Portal User at each hospital.

Instructions for navigating the updated reports and details regarding changes to the inclusion criteria can be found in the updated Tableau User Guide at this link.

If you have any questions, please refer to the recording of the July Coding Collaborative meeting, or contact us by submitting a Helpdesk ticket.

Thank you,
The NYSDOH Clinical Sepsis Team

Posted on: 07/11/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

July 2024 Coding Collaborative Meeting:

Due to the 4th of July holiday, the July Coding Collaborative meeting will be held next Wednesday, July 10th, 2024 at 9am.

On the call, we will provide a walkthrough of updates to the Tableau reports and provide a data submission reminder for Q2 of 2024.

Please use the following link to join us on 07/10/2024:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

 

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

 

Wednesday, July 10, 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

 

Meeting number: 161 027 1232

Password: diRmsYx8g65

 

Join by phone

+1-855-797-9485 US Toll-free

+1-415-655-0002 US Toll

 

Access code: 161 027 1232

Q2 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the NYS Sepsis Data Collection Portal is open July 1, 2024 through August 15, 2024, for submission of adult and pediatric data for Q2 of 2024 (discharge dates 04/01/2024 - 6/30/2024).  Please be sure to submit your data before the August 15, 2024, deadline.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 06/28/2024

Dear Colleague,

A recording of the webinar from Wednesday June 5^th, 2024, discussing results from the NYS Sepsis Protocol & Training Requirements HERDS Survey is now available at the following link: https://www.youtube.com/watch?v=RtZK07asLnc. This link can also be found in the ‘Webinars’ section on the Education and Training Materials page of the Sepsis Portal.

Please feel free to review the information discussed during the webinar, and email Sepsis.Clinical.Data@health.ny.gov if you have any questions.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 06/14/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative invites all hospitals to participate in the June Coding Collaborative Call at 9 am on June 5^th. On the call, we will share the results of the Protocol Review Surveys conducted in the Fall of 2023.

Please use the following link to join us on 06/05/2024:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

Wednesday, June 5, 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

Meeting number: 161 027 1232

Password: diRmsYx8g65

Join by phone

+1-855-797-9485 US Toll-free

+1-415-655-0002 US Toll

Access code: 161 027 1232

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 05/03/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

5/1/2024 Coding Collaborative Meeting:

The New York State Department of Health and IPRO Coding Collaborative Meeting on Wednesday, May 1, 2024, is cancelled.

Please save the date for the next Coding Collaborative Meeting on Wednesday, June 5, 2024, at 9 am.  Meeting details for the June Coding Collaborative Meeting will be shared as they become available.  

Q1 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the NYS Sepsis Data Collection Portal is open through May 23, 2024, for submission of adult and pediatric data for Q1 of 2024 (discharge dates 01/01/2024 - 03/31/2024).  Please be sure to submit your data before the May 23, 2024, deadline.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 04/22/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

Q1 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative would like to remind all hospitals that the NYS Sepsis Data Collection Portal will be open April 1, 2024 through May 23, 2024 for submission of adult and pediatric data for Q1 of 2024 (discharge dates 01/01/2024 – 03/31/2024).  Please be sure to submit your data before the May 23, 2024 deadline.

4/3/2024 Coding Collaborative Meeting:

The New York State Sepsis Care Improvement Initiative invites all hospitals to participate in the February Coding Collaborative Call at 9am on April 3^rd. On the call we will be sharing data analyses related to comorbidity variables and inclusion variables reported during 2023. Please feel free to invite colleagues involved in the coding and extraction of your facility’s sepsis data, as this information may be relevant to their work.  

Agenda:

·         Q1 2024 Data Submission Reminder

·         Comorbidity Analysis – ICD-10 Codes & Comorbidity Variables

·         Inclusion Variable Analysis – Severe Sepsis & Septic Shock

Please use the following link to join us on 4/3/2024:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

Wednesday, April 3, 2024 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

Meeting number: 161 027 1232

Password: diRmsYx8g65

Join by phone

+1-855-797-9485 US Toll free

+1-415-655-0002 US Toll

Access code: 161 027 1232

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 03/29/2024

 

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is happy to announce the release of refreshed versions of the Adult and Pediatric Quarterly and Data Quality reports on Tableau Webserver. The refreshed reports include 2023 data for Reporting Period 4 (10/01/2023 – 12/31/2023) and any corrections made to the data prior to February 15, 2024.

Portal users can access the updated versions of the Data Quality and Quarterly Reports on Tableau Server at https://tableau.ipro.org using the login credentials previously sent via email to the Primary Portal User at each hospital.

Instructions for navigating the reports can be found in the Tableau User Guide at this link.

If you have any questions, please contact us by submitting a Helpdesk ticket.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 03/21/2024

Dear Colleague,

 

The New York State Sepsis Care Improvement Initiative is writing to share that the New York State Department of Health and IPRO Coding Collaborative Meeting on Wednesday, March 6, 2024 is cancelled.

 

Please save the date for the next Coding Collaborative Meeting on Wednesday, April 3, 2024 at 9 am.

 

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 02/28/2024

Dear Colleague,

Major Revision to 2024 Data Dictionaries Posted:

The New York State Department of Health (NYSDOH) has released major revisions to the NYSDOH Adult and Pediatric Data Dictionaries for Severe Sepsis or Septic Shock, D5.0 and D4.0, respectively.

The major revisions are effective for discharges from 01/01/2024 – 03/31/2024.

Please refer to the Adult D5.0 and the Pediatric D4.0 Change Logs at the beginning of each Data Dictionary for a complete list of updates.

• The updated data dictionaries are available for download at the following link: https://ny.sepsis.ipro.org/data_dictionary. 
• An overview of changes is available on this recording from the February 7 Coding Collaborative call: https://www.youtube.com/watch?v=Fep5tDdPtuI

Q4 Data Submission Reminder:

Data for Q4 of 2023 (discharge dates 10/01/2023 – 12/31/2023) must be submitted to the NYS Sepsis Data Collection Portal by close of business on Thursday, February 15, 2024.

 

If you have any questions, please submit a helpdesk ticket at https://ny.sepsis.ipro.org/support.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 02/13/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two announcements:

Q4 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the NYS Sepsis Data Collection Portal is open through February 15, 2024 for submission of adult and pediatric data for Q4 of 2023 (discharge dates 10/01/2023 – 12/31/2023).  Please be sure to submit your data before the February 15, 2024 deadline.

2/7/2024 Coding Collaborative Meeting:

The New York State Sepsis Care Improvement Initiative invites all hospitals to participate in the February Coding Collaborative Call at 9am on February 7^th. On the call we will be sharing an overview of Updates to the Adult and Pediatric Data Dictionaries and sharing data submission reminders. 

Agenda:

·         Data Dictionary Updates

·         Data Submission Reminder

Please use the following link to join us on 2/7/2023:

Monthly NYSDOH Sepsis-COVID Data Coding Collaborative - New Invite starting June

Hosted by Sepsis @ IPRO

https://ipro.webex.com/ipro/j.php?MTID=m56863b072624e044297b34477e758073

Wednesday, February 7 9:00 am | 1 hour | (UTC-05:00) Eastern Time (US & Canada)

Meeting number: 161 027 1232

Password: diRmsYx8g65

Join by phone

+1-855-797-9485 US Toll free

+1-415-655-0002 US Toll

Access code: 161 027 1232

 

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 02/06/2024

Dear Colleague,

The IPRO Tableau Server will undergo maintenance on Tuesday, January 30th, 2024, from 2 PM to 7 PM. Users will not be able to access their Sepsis Reports while this maintenance is being performed, and will regain access once maintenance is complete.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 01/29/2024

Dear Colleague,

The New York State Sepsis Care Improvement Initiative is writing to share two Announcements:

January Coding Collaborative Meeting Cancelled:

The New York State Department of Health and IPRO Coding Collaborative Meeting on Wednesday, January 3, 2024 is cancelled.

Please save the date for the next Coding Collaborative Meeting on Wednesday, February 7, 2024 at 9 am. This meeting will include an overview of Data Dictionary changes that will become effective for discharges beginning on January 1, 2024.

Q4 Data Submission Reminder:

The New York State Sepsis Care Improvement Initiative reminds all hospitals that the NYS Sepsis Data Collection Portal is open from January 2, 2024 – February 15, 2024 for submission of adult and pediatric data for Q4 of 2023 (discharge dates 10/01/2023 – 12/31/2023).  Please be sure to submit your data before the February 15, 2024 deadline.

Thank you,

The NYSDOH Clinical Sepsis Team

Posted on: 01/02/2024