Adult Sepsis and COVID-19 Data Dictionary and Appendices (Digitalized Data Collection, D2.1.2), Pediatric Sepsis and COVID-19 Data Dictionary and Appendices (Digitalized Data Collection, D2.1.2), and File Testing Functionality.

Dear Colleauge:

The Department is pleased to announce the release of updates for the Adult and Pediatric Sepsis and COVID-19 Data Dictionaries and Appendices.

Adult Sepsis and COVID-19 Data Dictionary (Digitalized Data Collection, D2.1.2)

This update addresses issues identified during the first and second data submission which prevented certain cases from being accepted by the portal, adds new NDC codes that represent medications already included in the prior data dictionary, and adds ICD-10 codes effective 10/1/2021 that represent conditions already included in the prior data dictionary. A summary highlighting the changes can be found on the 'Data Dictionary' section of the webpage.

This data dictionary will be effective for cases for Adult Data Collection Period 3 with the portal openfrom 01/03/2022 to 02/17/2022 covering discharges from 09/01/2021 to 12/31/2021.

The data dictionary, appendix, csv files and summary are postedat: https://ny.sepsis.ipro.org/data_dictionary.

Pediatric Sepsis and COVID-19 Data Dictionary (Digitalized Data Collection, D1.1)

This update includes changes to align the pediatric data dictionary, where clinically relevant and possible, to the adult data dictionary and to allow much of the same coding structure used to develop electronic abstraction for the adult population to be utilized in the pediatric collection. A summary highlighting the changes can be found on the 'Data Dictionary' section of the webpage.

This data dictionary will be effective for cases for Pediatric Data Collection Period 1 with the portal open from 01/03/2022 to 02/17/2022 covering discharges from 12/01/2020 to 12/31/2021.

The data dictionary, appendix, csv files and summary are posted at: https://ny.sepsis.ipro.org/data_dictionary.

CSV Files and Portal

Please note that the csv files and the portal updates corresponding to this release will be made availableduring the week of November 29th, 2021.

File Testing

In addition, we would like to announce that file testing for both adult and pediatric data submission has been moved from the test to the main sepsis portal. To test files, please login into the main portal and select “test submission” when uploading your test files. The portal is open for testing of both adult and pediatric data submissions.

Pediatric Data Submissions

Because the sepsis portal aligns reporting periods for the adult and pediatric data submission, the pediatricdata submission must be submitted as three files aligning with the adult's submission periods.

Please be aware that pediatric files must be split to upload in the following manner:

1. Pediatric cases from 12/01/2021 to 05/31/2021 as one file selecting P1 in the portal
2. Pediatric cases from 06/01/2021 to 08/31/2021 as a second file selecting P2 in the portal
3. Pediatric cases from 09/01/2021 to 12/31/2021 as a third file selecting P3 in the portal

If you have any questions, please submit a helpdesk ticket at https://ny.sepsis.ipro.org/support.

Thank you,

The NYSDOH Clinical Sepsis Team