This site utilizes javascript for is functionality. It is strongly recommended that you enable javascript.

Department of Health

Information for a Healthy New York

Welcome to the NY State Sepsis Data Collection Portal

Login Here

New Users:
If you are a new user, a high level overview by task is available by clicking each tab in the circle. Complete detail for each and more is found in the knowledge base. If you need access to the portal, request access here.

Request Access

Sepsis Data:
There are multiple ways to access sepsis clinical data:

 

Life of a Sepsis Case

Discharge Reporting   |   Data Submission   |   Sample   |   Measures   |   Quarterly Report   |   Data Audit   |   Public Report & RAMR

Overview & Case Reporting

Effective May 1, 2013 NYSDOH Title 10 New York Codes Rules and Regulations (NYCRR) Sections 405.2 and 405.4 were amended to require that hospitals have in place evidence-based protocols for the early recognition and treatment of patients with severe sepsis and septic shock. Consistent with these regulations, subdivision 7 (i, ii) specified that “medical staff shall be responsible for the collection, use and reporting of quality measures related to the recognition and treatment of severe sepsis for purposes of internal quality improvement and hospital reporting to the Department."

To make this additional data reporting more user friendly, beginning in 2017, NYSDOH has aligned with select CMS SEP-1 data elements and measures. However, the denominator for the NYSDOH data submission still requires reporting ALL cases that meet criteria for severe sepsis or septic shock INCLUDING cases identified through coding AND/OR other avenues (e.g., concurrent case identification; retrospective review; and so forth).

The hospital is responsible for reporting all diagnosed cases of severe sepsis or septic shock, regardless of billing code designation. Cases diagnosed as sepsis but that do not meet criteria for severe sepsis or septic shock are not to be submitted.

Hospitals must report:

  • Patients in inpatient settings:
    • Includes psychiatric inpatient hospitals and units within hospitals but excludes ambulatory clinics
    • If an ED patient was not admitted, but the patient had severe sepsis or septic shock, then the data is to be reported for this patient
  • The first event of severe sepsis or septic shock for multiple sepsis events during a single admission
  • A single case for patients who are internal transfers from other units within the hospital. Report the full episode of patient care as a single record which depicts complete hospital patient care.

Please note this is not an exhaustive list of all reporting requirements. Refer to the Data Dictionaries for additional information.

Cases excluded from the protocol using an acceptable exclusion reason in the data dictionary must still be reported though the full data capture of all data elements is reduced. If the ED patient had severe sepsis or septic shock but was never admitted, the data would still need to be reported. Admissions to observation alone would also need to be reported.

Read More

 

Announcements

NYSDOH Sepsis: 2020 Measure Specifications & Adult Dictionary Modification V7.1

Dear Colleagues:
 
The 2020 Adult and Pediatric Measure Specifications have been released:
Changes from the prior year are highlighted to assist in your review.
 
It has also come to our attention that there was a typo in the 2020 adult data dictionary in the change log. The error/typo is ONLY in the change log. The 2020 Adult Data Dictionary Version 7.1 is available at:
The data template for V7.1 is also posted.
 
Should you have any questions, you may submit them at any time to https://ny.sepsis.ipro.org/support
 
Best regards,
The Sepsis Team
 
Posted on: 01/21/2020

NYSDOH Sepsis 2020 Adult and Pediatric Data Dictionaries and Primary User Survey Notification

Dear Colleagues:
 
The NYSDOH Sepsis Improvement Initiative is pleased to release the 2020 Adult Data Dictionary for Severe Sepsis or Septic Shock, Version 7.0 and the Pediatric Data Dictionary for Severe Sepsis or Septic Shock, Version 2.0. Hospitals have requested that the Department align with CMS dictionary release effective dates therefore these data dictionaries are in effect for discharges from 1/1/20 through 6/30/20, aligning with CMS Version 5.7. Hospitals can expect to receive a new dictionary for discharges on or after 7/1/20 which will align with the next CMS dictionary release.
 
At this time we are asking each hospital primary portal user to validate access to the NYSDOH Sepsis Clinical Data Portal. As you know the portal contains PHI/PII, it is important to ensure that all users are current and are still authorized to have access to the portal. Towards this end, the primary hospital user will receive an email this afternoon with a link to a survey. The survey will include a list of current access emails for which we are seeking validation of the members authority to continue to access your hospital NYSDOH sepsis clinical data. Be aware that completing this survey is one step towards protecting your hospital data. Should the users authority to access the site change at any point, it is the primary users' responsibility to immediately remove that user from the portal or to notify the helpdesk to assist in removal if necessary. 
 
Should you have any questions you may submit a helpdesk ticket at https://ny.sepsis.ipro.org/support. We ask that you do your best to complete this survey ASAP to ensure the protection of your hospital data. Should you have difficulties in completing this survey before January 3, 2020 please let us know. 
 
Hospitals may submit questions at any time to https://ny.sepsis.ipro.org/support
 
Best wishes for a continued happy and healthy holiday season!
 
 
Best regards,
The Sepsis Team
 
Posted on: 12/26/2019
 
 

NYSDOH Sepsis: 2019 Q3 Quarterly Reports

Dear Colleagues:
 
Hospital-specific Sepsis Quarterly Data Reports through 2019-Q3 are available for download on the New York Sepsis Data Collection Portal.  If you have both adult and pediatric data, you will have two reports available for download. The reports are accessible to your hospitals designated portal user(s). He/she may download the report(s) and disseminate the report internally as deemed appropriate at your hospital.   Please note that although case level detail is not provided in the report, the aggregated data is still considered confidential information and therefore should be disseminated with care.
 
As a reminder, to access your quarterly report(s), log into the sepsis data portal. Once you are logged in, click on the "Metrics" link in the top navigation. On that page you will see a list of metric reports that have been made available for you to download. If you did not submit data, a metric report is not available for you to download and you will receive a message stating that you have no metric reports available.
If you have forgotten your password to access the sepsis data portal, please click on the link "Reset your password" in the right hand navigation under technical support. If you require access to the sepsis data portal for your hospital, you will need to contact the primary user for your hospital as they have the ability to add users for their hospital. If you do not know who your primary contact is, please submit a ticket to our support desk with the full name of the hospital you are requesting access for along with the PFI number of your hospital as well as your full name. You will then be provided with the contact name within your hospital. Thank you for your attention to the report(s) and your continued efforts at improving sepsis care.  
 
If you have a colleague who wishes to be added to this notification list he/she may register at: https://visitor.r20.constantcontact.com/manage/optin?v=001tY_bKFFKcKxHMJQ5T58eaQQI5oyK6CBFlgEdDSGqPfLYJ5r7c0CNskxws06xMmB3ivmvHYNBKpEjDKES7L0p_DNV-fjrEiBK5DcZpyc3dJ0%3D If you previously registered and you are not receiving the notices, please check your spam folder.
 
Hospitals may submit questions at any time to https://ny.sepsis.ipro.org/support
 
We wish you all a happy and healthy holiday season!
 
The Sepsis Team
Posted on: 12/20/2019

For all previous announcements, click here.